Privacy Policy

Effective Date: July 30, 2026

This Privacy Policy explains how Academiz ("we", "our", or "us") collects, uses, stores, and protects information when educational institutions use our software and integrated services, including the official WhatsApp Business Platform.

1. About Academiz

Academiz is an Education Management Software developed to help schools, colleges, coaching institutes, and educational organizations manage admissions, attendance, examinations, fees, communication, reports, and other administrative activities.

2. Information We Collect

Depending on the features used, we may collect:

• School or Institution Name
• Administrator Name
• Email Address
• Mobile Number
• Business Information
• Student Information entered by the institution
• Parent Contact Numbers
• Attendance Records
• Exam Results
• Fee Information
• Message Delivery Logs

We collect only the information necessary to provide our services.

3. WhatsApp Business Platform

Academiz integrates with the official WhatsApp Business Platform provided by Meta to send educational notifications on behalf of educational institutions.

Examples include:

• Attendance Notifications
• Exam Results
• Fee Receipts
• Holiday Notices
• Homework Notifications
• Administrative Updates

Academiz does not send promotional or marketing messages unless explicitly authorized by the institution and permitted under Meta policies.

4. How We Use Information

Information is used to:

• Provide software services
• Send educational notifications
• Generate reports
• Improve service quality
• Maintain security
• Provide customer support

5. Data Sharing

We do not sell personal information.

Information is shared only when required to provide services, such as:

• Meta Platforms for WhatsApp message delivery
• SMS Gateway providers (when enabled)
• Email providers (when enabled)
• Government authorities where legally required

6. Data Security

We implement appropriate administrative, technical, and organizational measures to protect information from unauthorized access, alteration, disclosure, or destruction.

7. Data Retention

Data is retained only as long as necessary to provide services, meet legal obligations, resolve disputes, and enforce agreements.

8. User Rights

Institutions may request correction, update, export, or deletion of their information subject to applicable laws and contractual obligations.

9. Third-Party Services

Academiz may integrate with third-party services including:

• Meta WhatsApp Business Platform
• Cloud Hosting Providers
• Email Service Providers
• SMS Gateway Providers

Each third-party service is governed by its own privacy policy.

10. Children's Information

Academiz provides services only to educational institutions. Student information is processed solely under the direction of the institution. We do not knowingly collect personal information directly from children.

11. Changes to this Policy

We may update this Privacy Policy periodically. The latest version will always be available on this page.

12. Contact Us